Complete Indexing Service

Top-quality, reliable indexing services at Doxbond

Long aisle with shelves and files in a warehouse

Creating a complete record of unique identifiers, we’ll label all your individual documents, files and boxes to make finding and retrieving them quick and easy.

No two businesses are the same, which is something we’ve gained a great understanding of during our time in the industry, which is why we offer bespoke record management for all our clients.

Whether you want to organise your items by client name, customer number, date or employee name, we can accommodate and help build the best solution for your business.

At Doxbond, we use the industry-leading O’Neil barcoding system to scan, monitor and track your archive storage efficiently and ensure prompt document retrieval whenever you need it.

Our experts have over 30 years of experience in the industry, so you can consider us your go-to team whenever you need a complete indexing service in Cambridge and the surrounding areas.

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Benefits of using Doxbond’s complete indexing service

Our indexing services don’t just help with speedy document retrieval – there are many other benefits for all sorts of businesses, including:

Enhanced organisation

For many businesses, organising and keeping track of their important data can be a troublesome task on top of all the other duties that need tending to. With our complete indexing services, you can store and locate documents quickly and easily, and focus on other important aspects of your business to keep everything running smoothly.

Better collaboration

Having quicker, easier access to documents will help your team collaborate much more effectively. Staff members can access the right documents at any time with no fuss!

Helps save time

If all of your documents sit unorganised in a random filing cabinet, your employees will spend half their time looking for a certain piece of information that they need to complete a task – rather than actually ticking it off the to-do list.

With a fully indexed system, finding documents is quick and easy, and will save heaps of time for more important duties.

To find out more about how our complete indexing services could help your business, give our experts a call on 01223 964 379 today!

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Filling cabinet of brown document storage files

Get in touch!

Customer satisfaction is at the heart of what we do here at Doxbond, and when you work with us, you can be confident that we’ll do everything we can to meet all your indexing requirements.

For a FREE, personalised quote for complete document indexing at Doxbond, or for more information about how we can help, give us a call or email us at enquiries@doxbondcambridge.co.uk for a speedy response from our team!

Frequently Asked Questions

How does the indexing process work?

Our complete indexing service involves our experienced team sorting your documents into an efficient file system, ensuring you can find files quickly and easily whilst in storage.

To create an indexing system that best suits your company, we'll visit your premises to assess your requirements and determine the most effective way to index files.

Our indexing service is tailored to the unique needs of your business - we'll produce a bespoke record of document identifiers by either organising and listing individual files, or numbering and barcoding boxes of documents. Identifiers could include categories such as 'employee details' or 'customer medical records' for example.

Our team can index your files at their current location, or back at one of our secure facilities, where your boxes can be stored, archived, or returned to you.

For a free, no-obligation quote, feel free to call us on 01223 964 379.

Will my files and documents be secure and protected?

Certainly! If you choose our document indexing service, your data will be kept safe and protected, meaning you don't need to stress about file damage, lost documents or data breaches.

Each box of index files is safely kept within one of our gated storage locations across Cambridgeshire, Hertfordshire, Essex and Suffolk.

All of our warehouses are monitored 24/7 by CCTV, and all staff members are vetted, wear uniforms and carry ID cards, meaning your boxes of stored index documents and folders are inaccessible by unauthorised personnel.

Want to know more about our complete indexing service for businesses? Don't hesitate to get in touch on 01223 964 379.

Can I access my indexed documents electronically?

Yes - here at Doxbond, we can create digital copies from your original paper documents, meaning you and your employees can access an electronically indexed file system from a company computer, laptop or tablet.

A virtual database enables you to find specific files promptly and narrow down search results in a few clicks, helping to boost productivity in the workplace, allow staff to do their job remotely, and speed up traditionally time-consuming client or customer interactions.

New index entries can be routinely uploaded as part of our service, meaning your digital indexing files are always up to date, leading to a more efficient business.

For a free non-obligation quote on our indexing service, email our team at enquiries@doxbondcambridge.co.uk.

Will I be able to retrieve my index paper documents?

Of course - here at Doxbond, you can retrieve all your indexed, stored or archived documents at your request.

To retrieve files currently stored in one of our gated facilities, you'll have to get in touch with us first - you won't be able to access your documents at our warehouses. This is so we can protect and prevent unwarranted access to your, and other company's data.

Retrieval is incredibly efficient - we offer a standard next-day delivery service, same-day delivery, and even out-of-hours access to your files if you need it - in this case, a fax or email containing your document in digital form will be provided.

To speak to us about our document storage or complete indexing services, call us on 01223 964 379.

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