In this age of electronic technology, isn’t it amazing how much paper we still use? Without it we would be lost. In your business, you may handle thousands of sheets of papers which could include confidential information. What if you need to recycle or shred confidential waste? You might use your office shredder and assign shredding duties to various members of staff. If you have a lot of paper to shred, is this the most cost-effective way to handle these documents? Or is there a much more effective and efficient way to process your waste items? Doxbond Cambridge can handle all your confidential waste documents to save you valuable time.
The need to ensure all documentation relating to client confidentiality is securely stored: and documented confidential and personal information no longer required is properly destroyed, has never been greater than in the digital age in which we live. Under the Data Protection Act 1998, anything less can leave companies and individuals open to prosecution.
Stories of confidential material accidentally left on trains or falling into the wrong hands hit the headlines far too often. They are a stark reminder of the need for businesses to handle data correctly. Data Protection Laws are clear about both the storage and disposal of information. However, in a busy workplace, this guidance can easily be forgotten. Mistakes happen, and sensitive information ends up in the bin or left lying around. Compliance with these laws is vital. Not just for retaining the trust and respect of clients, but also in avoiding fines. Sadly, it is not as simple as sending someone out to buy a shredder. Most machines are not up to the job. They do not destroy documents effectively and are unable to cope with the amount of paper an office can generate. And they do not tackle the problem of disposing of digital data, like hard drives, DVDs or memory sticks.
Securing data is a vital task that helps protect personal information, banking data and sensitive files from unwanted access. It is an unfortunate fact of our highly connected world that data can be stolen and used illegally. While software is now commonplace that helps protect internet users from having their information being taken online, this information still physically exists on the computer. Once a hard drive or computer is no longer needed, the issue of safe disposal can be difficult.
Whether you like it or not, technology is moving forward at exciting, or alarming rates, depending on which way you look at it. Virtually every sector in the world has been affected by this, including that of document storage, as online has become king and that virtual minefield that is the cloud has started to take over. This has made document scanning companies a lot more popular in recent years. The pros and cons of the cloud can be saved for a different argument, but one thing is undeniable, it is much easier for storing a large number of documents.
Whether your summer holidays are done and dusted or you’re still counting the days to the last-minute panic-pack, it’s understandable if sorting out your filing has slipped down your ‘to do’ list.
But if you’re constantly putting off organising your archives because you’re just too busy, even though you need to get them offsite for reasons of space or security, then why not let us do it for you?
It’s easy as 1-2-3…
- Give us a call on 01223 964379
- Tell us how you’d like your archives to be indexed
- Put the kettle on!
We’ll come and collect your documents, cataloguing them to your specifications – we can even barcode individual files if that’s what suits you best. If you have a large number of documents to be indexed, we’ll keep you updated as we progress with the task. We’ll then provide you with a cross-referenced list to make it easy to retrieve the files when you need them.
“Want to be in our directory of Business Continuity service providers?”
Come on, it doesn’t cost a penny! All we ask is that you attend at least one of our workshops, and that your services will either help our members with their business continuity planning, or provide immediate assistance if the worst should happen.
Want to know more? Call 01223 964379 or drop us a line at email@example.com for a no-obligation quotation. And feel free to ask us about business continuity, too.
How secure are your documents? With hackers hitting the headlines on several occasions recently, many of our clients have been re-examining the security of their document storage.
Our office hounds, Fetchit and Shreddit, are keen to point out that when you entrust your files to us, we don’t go barking your confidential details around the neighbourhood. Your files are kept in our highly secure premises, and are protected by Red Care intruder alarms, CCTV and a fire detection system.
We also sign a confidentiality agreement with you, and all our staff members are checked with the Criminal Records Bureau.
But most importantly, as an independent, family-run company, we care what you think of us. We like to form a strong relationship with you, so that your trust isn’t just based on the contents of a legal document.
Admittedly, the CRB don’t check dogs, but we know where these two live… and we’ve got a firm hand on the doggy chocs.
“Grrrrrrschnaff-schnaff-schnaff! Grrrrrr… Rrmf… Schnaff! Schnaff!”
What’s that? Ah, it’s just Shreddit, doing his thing again. For those of you who’ve not met him yet, Shreddit is the toothy offspring of our faithful office hound, Fetchit.
His habit of sneaking off with documents and schnaffing them into tiny pieces was becoming a bit of a problem until we realised that a lot of our clients were wasting time shredding their own documents. Imagine that!
Doing some pretty speedy brainwork (if we do say so ourselves), we employed the little chap to help us destroy our clients’ confidential waste. Now he can schnaff away to his heart’s content while he helps keep your confidential waste confidential.
If you’re still shredding your own documents, maybe it’s time to give the dog a job…
We provide a convenient collection service for your confidential waste. We’ll always call at a time that’s convenient to you, and there are no quotas to reach: you can dispose of as few, or as many, documents as you like. We’ll even provide you with bags and security ties. No mess, no fuss, no stress.
Your documents will be shredded at our site before being recycled by our shredding partner, and you’ll receive a certificate of secure destruction for your records.
No more hours in front of the shredder!
“Save space… “
No more unwanted files taking up valuable office space.
Not convinced? Get a no-obligation quote and put us to the test.
“…and keep it confidential!”
Oh, and the serious stuff: Doxbond is registered to carry waste (Environment Agency Reg No: CB/LM3182LF) and has exemption for storing waste.
Want to know more? Call 01440 714100 or drop us a line at firstname.lastname@example.org for a no-obligation quotation.
Yes, winter’s finally on the way out and it’s time to get stuck into the spring cleaning once again. But it’s not just those dusty nooks and crannies you should be sprucing up: how about dusting off your business continuity plan and giving it a bit of an overhaul?
And if that last sentence made you raise your eyebrows, and think, “Business continuity plan…?!” then pin back your ears…
You put a huge amount of time, effort and care into building your business, so it makes sense to protect your assets. An unforeseen crisis, such as a fire or flood, can have a catastrophic effect on your business (not to mention your income). It could even threaten its existence, so it makes sense to plan ahead in case the worst should happen.
At Doxbond, we’ve been busy helping to set up the Business Continuity Network. We’re hoping to create a thriving community that helps small to medium businesses (SMEs) to help themselves – and each other – to become more resilient in times of crisis.
We want to establish a genuinely supportive network that’s not focused on profit: it’s all about getting through the hard times together. So if your company has a contribution to make to the business continuity of others we’d very much like to hear from you – so we can discuss adding you to our list of recommended suppliers.
Did you know…?
- 90% of companies that suffer a major business continuity event and don’t have a continuity plan close within 18 months.
- 85% of companies that lose vital data close within two years.
“We might not get many earthquakes and tsunamis in East Anglia, but it still pays to be prepared.”
You can find out more on our website, www.biz-continuity.co.uk. There’s a guide to putting together a business continuity strategy; informative articles and a directory of service providers who can help provide a strong framework for your business continuity plans. Keep an eye on the site for details of forthcoming workshops, too.
Aviva’s bi-annual SME Pulse survey found that business owners grossly underestimate the time it can take to return to normal trading following a serious incident. 33% believe it would take them just one week, and 31% estimating one month. However, according to Aviva’s team of commercial specialists, a return to full normal trading can often take a business more than a year. The survey also found that just 28% of those surveyed had a business continuity plan in place.