What to consider when choosing a Document Storage company for your business?

Document storage is great for protecting your private and confidential information against theft and fire. But few document storage companies offer more expertise than the team at Doxbond.

Here are 5 things to consider when choosing a reliable document storage company:

  • Access to files and documents

Choosing to archive documents off-site is an excellent idea – especially if you’re looking to free-up office space and get organised. However, you want to choose a document storage company, like us, who holds your records in CCTV-controlled premises. To access the documents you have in storage, you need to arrange an appointment as we don’t open our doors up to everyone as this could increase the risk of identity breaches.

  • Industry standards

You want to select the document storage company that is the right fit for your business. And one with ISO 9001 accreditation (Quality Management System or QMS standards) will take a professional approach to all tasks.

Here at Doxbond, we are ISO 9001 accredited and protect and preserve sensitive documents in suitable storage conditions. We also monitor archives for security and temperature purposes.

  • Privacy

The General Data Protection Regulation (GDPR) replaced the Data Protection Act in 2018. Any reputable document storage company will make sure that all documents are stored securely with utmost privacy and security and have a privacy policy.

A great way to discover whether your business could benefit from the services we offer at Doxbond is to read our customer survey results at the bottom of the page.

  • Cost

Never underestimate the value of off-site document storage. Opting for document storage wil help you to improve business efficiency, whilst enjoying extra storage space. But how do you know you’re getting the best deal?

When choosing a document storage company remember to enquire about cost – you don’t want to be faced with any hidden fees or tied into any length contracts.  At Doxbond, we keep our prices competitive and after the initial set up, we wont charge you another penny.

  • Insurance

Comprehensive insurance cover is also an important factor to consider when selecting a document storage company. The most reputable companies will provide insurance to cover your archives whilst they’re in storage, meaning that should a fire break out or your documents become damaged, you can relax in the knowledge that you’ll be compensated.

Contact Doxbond

Choose Doxbond for a reliable, cost-effective and convenient document storage solution. We’ll work with you from start to finish, discussing any issues or challenges, collecting documents, storing them securely – ready for retrieval, recollection and destruction.

If you’d like to know more about our document storage services, here at Doxbond, call us on 01440 714 100 or email enquiries@doxbondcambridge.co.uk.

 

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