Office Options

Have you ever thought about what would happen if you couldn’t use your office.

How would this affect your business, for one day , one week or maybe a year.

This could apply to you also if you work from home if a fire or flood unfortunately means you can’t get into your house. Not only is this extremely upsetting on a personal and family level it means you cannot access your office and the things you need from your office.

It’s worth thinking about and spending a little time making provision for such a scenario and then including this in your business continuity plan.

If you work from an office and you have staff, then look around for other available office space in the area. Depending on your business you may not need that much room but if you need to get a number of employees rehoused quickly it’s sensible to know what similar and importantly temporary facilities are available at short notice.

At a time when you may not be thinking as clearly as usual, having the information close to hand can be a real advantage.

Keep in touch with commercial estate agents even if your have a long lease on your current premises. This way you are aware of rates and prices and also have the contact details of the people you would need to contact in a hurry.

In this climate I’m sure quick short term deals could be negotiated.

For sole traders it’s worth looking at the hot desk facilities in your local town. Somewhere where you may be able to set up your computer and a phone line ( this could be a local coffee shop if they have Wifi, using your mobile as a temporary business line).

If you work from home in a more rural location, speak to neighbours who may also operate from a home office. Have hypothetical conversation, where you agree that if the worst happened then you could perhaps use their kitchen to set up office for a couple of weeks offering them in turn the same solution if ever they had these problems themselves.

It may seem like a strange conversation to have but it is one worth having just in case. If your prepared for everything, then the blow is not so severe, if it arrives.

If you work from home creating products then once again you you need to keep an eye on what small business units are available in the area can save you a lot of time and hassle if your suddenly in the position you need to act quickly.

What many companies are now doing is forming loose agreements with their neighbouring businesses in case these situations arise. If you can offer space to each other in case of emergency it gives you a cheap accessible option.

Another vital thing to consider is to have a Business Continuity disaster grab box with all the vital lists and details as well as memory sticks and any other essential items in. If this is held close to hand you can set up office quickly with all your vital information on suppliers, customers etc with you, if you can’t access your usual premises.

As Baden powell’s old saying goes, it always pays to “Be Prepared”

So then if something unexpected occurs at the place where you and your staff earn your living. you can be up and running, keeping your customers happy in the shortest time possible with the least disruption to the service they receive.

Thanks for reading and keep planning

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2 Responses to Office Options

  1. I think you raise an important point here – it’s always useful to have contingencies in place for when something does go wrong.

    I think here in the UK we become complacent too easily, and it’s easy to do when you’re working in the same place, with the same people, in much the same circumstance day in day out.

    I love the idea of a ‘grab box’. I think that’s a really useful, practical tip which I’ll be seriously considering for my own office.

    Thanks.

  2. Dave says:

    Thanks for your comment.

    If you would like any more information on Business Continuity, feel free to call or drop me an email. Our Business Continuity Network is based around the East Anglia area at the moment but we would love to spread the idea.
    I have access to expert advice on a lot of different areas of planning and disaster recovery.
    Be good to hear from you.

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